Rotate your device for best experience from site.


by Simon Buehring
Discover how Kanbanize can elevate your team's performance, ensuring your projects are completed more efficiently and collaboratively.
Kanbanize |

Introducing Kanbanize

Kanbanize is a modern Agile project management tool designed to bring the principles of Kanban into the digital age. It is ideal for teams working as part of an Agile project, or teams performing regular operational work. It offers a unique and powerful way to visualise work, track projects, and optimize the flow of tasks within a team or across an organisation.

At its core, Kanban is a lean method to manage and improve work across human systems. This approach aims to balance demands with available capacity and improve the handling of bottlenecks. By visualising work, optimising the workflow, and continuously measuring and managing flow, teams can achieve a more efficient and predictable delivery of products, services, or work outcomes.

Kanbanize features

Kanbanize supports all the main features that you would expect from a Kanban tool. The rest of the article will explore the main features.

Visualising work with boards and cards

Kanbanize structures projects around Kanban boards containing cards, representing the classic Kanban board with digital sophistication. Each card represents an individual task or piece of work, while boards reflect the environment in which these tasks move through different stages of completion.

The tool allows for the creation of multiple boards, each capable of representing different workflows or teams within the business. There are plenty of Kanban board examples and templates to help you get started. You can use the free version as your own personal Kanban tool.

With Kanbanize, you can customise boards to mirror your existing processes or set up a new Kanban system for an entirely new workflow. You can create columns for each stage of your workflow and lanes to represent different priorities or work types. This offers teams the flexibility to design their workflow in a way that makes sense for their specific context.

Limiting work in progress

One of the key principles of Kanban is limiting work in progress (WIP). Kanbanize facilitates this by allowing you to set WIP limits for each stage in your workflow. When a limit is reached, the system highlights the issue, prompting the team to focus on completing current tasks before taking on new work. This feature prevents overloading team members and promotes a smoother workflow.

Managing flow with analytics and reporting

The Kanbanize system offers robust analytics, Kanban metrics, and reporting features that provide insights into the health and performance of your workflow. Cumulative flow diagrams, flow metrics, cycle time histograms, and various other charts are available within the tool. These analytics help identify bottlenecks and show how work is progressing through the system, allowing for data-driven decisions to improve your process.

Continuous improvement with feedback loops

Kanbanize fosters a culture of continuous improvement through its feedback loop mechanisms. The platform supports the implementation of policies for when and how to conduct reviews and retrospectives. By regularly examining the efficiency of the workflow and discussing potential improvements, teams can adapt and evolve their processes, leading to incremental enhancements over time.

Automating the workflow

Automation is a potent feature of Kanbanize that saves time and reduces the risk of human error. The platform allows you to automate actions based on specific triggers or events. For instance, when a task is moved to a completed column, it can automatically update its status or notify the next person in the workflow.

Collaboration and communication

Effective communication is vital for any team, and Kanbanize recognises this with integrated communication tools. Comments, mentions, and email notifications ensure that team members are effectively collaborating and communicating within the context of the actual work items. This centralises conversations and decisions, making it easier for the entire team to stay in the loop.

Integration and scalability

Kanbanize is designed to integrate seamlessly with many tools and systems that teams may already be using, such as file storage, calendar, and other project management solutions. It ensures that Kanbanize can act as a central hub for all project information and activities. Additionally, the tool is built to scale, accommodating the evolving needs of growing teams and organisations.


Kanbanize is just one of the many Kanban tools available to Agile teams. One key difference between Kanbanize and some of the other tools is that it is dedicated to setting up and managing Kanban systems.

Learning about Kanban tools such as Kanbanize is not part of any Kanban certification or Kanban course, so if your team does choose to adopt Kanbanize then it must rely upon the many support articles and videos available on the Kanbanize web site to help your team learn.

Kanbanize brings the power of Kanban into the digital realm, offering a suite of features that empower teams to visualise work, track progress, and continuously improve their workflow.

By combining the core principles of Kanban with a robust set of analytics, automation, and collaboration tools, Kanbanize stands as more than just a project management software. It’s a comprehensive solution for any team aiming for excellence in workflow management and operational efficiency.

Learn from agile leaders

agileKRC has helped shape agile thinking by leading the teams that developed AgilePM® and PRINCE2 Agile®. We take a practical, success-oriented approach. We begin by taking the time to listen and understand your needs, before offering our real-world experience and expert guidance.

This website use cookies. Learn more