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Asana Kanban tool

by Simon Buehring
Unlock the full potential of your project management with our brief guide to Asana Kanban boards – your key to a smarter workflow.
Asana Kanban Tool |

Introduction to Asana

Asana is a popular project management tool that includes Kanban features designed to streamline teamwork and enhance productivity. Its Kanban system allows teams to visualise workflow, manage tasks, and track progress in a simple, intuitive manner.

Asana is just one of many different Kanban tools available to support teams and individuals wanting a tool to support their personal Kanban.

Asana features

As you would expect from a tool that supports Agile workflows there are many different features of Asana when it comes to its Kanban capabilities. These will briefly be discussed below.

Creating Kanban boards in Asana

The central feature of Asana’s Kanban capabilities is its boards. Each board represents a project, and within each board, tasks are organised into columns that represent different stages of the workflow. Users can easily create a new board for each project and customise the columns to reflect their unique process.

Customising columns for workflow stages

For workflow management, Asana provides the flexibility to create and name columns according to the stages of your team’s process. Common stages include ‘To do’, ‘In progress’, and ‘Done’, but these can be tailored to fit specific requirements. This customisation is key to accurately reflecting the flow of tasks from inception to completion.

Adding and managing tasks

Within the Kanban boards, tasks are represented as cards that can be added to any column. A task card can include detailed information such as descriptions, due dates, and assignees. Team members can add comments, attachments, and even subtasks to break down complex tasks into manageable parts.

Visual cues for task monitoring

Asana allows users to colour-code tasks, making it easier to categorise and prioritise work visually. Labels can indicate the type of task, urgency, or any other classification that aids in quick identification and sorting.

Moving tasks through the workflow

As tasks progress, Asana’s drag-and-drop feature enables team members to move cards from one column to another, reflecting their current status. This action is instantly visible to all team members, ensuring everyone is aware of the task’s movement through the pipeline.

Limiting work in progress

To prevent bottlenecks, Asana enables the setting of work in progress (WIP) limits for columns. WIP is a key Kanban metric. This feature encourages focus on current tasks and helps identify areas of overload that might need attention or resource reallocation.

Tracking due dates and timelines

Asana’s calendar view integrates with the Kanban board, allowing users to see task due dates in the context of a timeline. This feature aids in ensuring that tasks move through the workflow in a timely manner and that deadlines are met.

Collaborating with team members

Collaboration is streamlined with Asana’s Kanban tool. Team members can easily assign tasks to one another, request updates, and hold discussions within the task cards. Notifications keep everyone informed about changes and comments, ensuring efficient communication.

Utilising project metrics and reporting

Asana’s dashboards provide an overview of the project’s progress. Metrics like task completion rates and cycle times can be monitored, offering valuable insights into team performance and workflow efficiency.

Integrating with other tools

Asana’s Kanban tool can be integrated with a variety of other applications, such as time tracking, communication tools, and more. These integrations allow for a more seamless workflow and can enhance the capabilities of the Kanban board.

Ensuring mobile access

Asana’s mobile app maintains full functionality of the web version, including its Kanban features. This allows team members to update and monitor tasks from anywhere, ensuring that the workflow continues uninterrupted.


You won’t find learning to use Asana’s Kanban tool part of a Kanban training course and you won’t learn it by getting a Kanban certification either. So your team must rely upon the support articles and videos available on the Asana web site to help them learn to use the tool.

Nevertheless, Asana’s Kanban tool is a powerful feature within its project management suite designed to aid in the visualisation and control of team workflows. Its customisation options, ease of use, and collaborative features make it an effective choice for teams aiming to optimise their processes and achieve their project goals.

Learn from agile leaders

agileKRC has helped shape agile thinking by leading the teams that developed AgilePM® and PRINCE2 Agile®. We take a practical, success-oriented approach. We begin by taking the time to listen and understand your needs, before offering our real-world experience and expert guidance.

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